Travel Tips: To Ship or Not To Ship Your Luggage
How to Ship Luggage
With the ever-rising cost of baggage fees at the airport, bringing luggage can be a significant hassle. Shipping luggage is an alternative to taking your bag through airports, and can help you save money depending on your destination and time frame. Whether traveling domestically or internationally, shipping your luggage can also give you peace of mind that your belongings will arrive intact!
Choosing a Shipping Company
Weigh and measure your luggage to the best of your ability.Knowing the approximate dimensions and weight of your luggage will help with estimating the cost of shipping with different companies.
- Weighing your luggage ahead of time also gives you an idea of how much easier your travel plans will be now that you will not be lugging it around!
Research different luggage shipping companies.Check the area of service, whether the price quote is for a round-trip, and what kind of shipping the company specializes in. Some companies only ship to certain countries or metropolitan areas, so make sure your itinerary is included in the company’s service area.
Establish your budget.Luggage shipping companies either charge a flat fee or charge per pound and then have additional fees for pickup, packaging, and additional mileage if your hotel is out of a specific distance range from the airport.
- You can also ship your luggage through UPS or FedEx, if you need a cheaper option and have time to drop off your luggage. They offer options to ship your luggage in a box, or as-is.
Check company reviews.Just because a company is budget-friendly does not mean you want to give them your luggage. Ask some key questions when reading reviews:
- Do they have a history of damaging luggage or delivering it late?
- How is their customer service if something goes wrong?
Purchase insurance for your belongings, if it is not already included.Most luggage shipping companies have a standard insurance of 0 per bag, while UPS and FedEx require you to purchase insurance on your bags. You can also purchase additional insurance, if you have expensive equipment or other items you need to cover.
Coordinating Pick-Up and Delivery Schedule
Determine what day you will arrive at your destination and check the address for your hotel.If there are special delivery instructions, make a note for when you contact the shipping service.
- Planning ahead will save you a lot of headaches throughout the process, because securing luggage delivery services is almost impossible to do last minute.
- Most bags will arrive within 5 - 10 days, but can arrive more quickly for a fee.
Take pictures of your belongings.There is nothing worse than purchasing beautiful souvenirs or packing gifts for a trip only to have them arrive broken. Having documentation of what is in your luggage is the best bet if you have to file a claim.
Pack up your luggage.Luggage shipping companies will package your luggage for you before they send it off. If you are using UPS or FedEx, place your luggage in the appropriate boxes and drop off at the nearest location.
Plan your luggage pick-up.Companies can pick up your luggage from your home or office. If you do not want to leave your luggage on the doorstep, simply arrange to drop your bag at a nearby shipping point.
Call your hotel with shipping details.Most luggage shipping services guarantee an on-time delivery, and recommend requesting delivery a day early in places with inclement weather. Make sure your hotel knows to expect your luggage in case it arrives before you do so they do not turn the courier away.
- Many hotels will have storage space for your luggage, and can hold onto it until you arrive.
Troubleshooting Delivery Problems
Take photos of the damage.If your bag or belongings are damaged, make sure to document the condition. You will need to provide proof to the company that your items did not arrive in good condition, and photos can help immensely.
Contact the company immediately to explain the problem.Whether your luggage is late or there is damage to your belongings, notifying the company immediately will help in the claims process. Call or email the company to let them know what happened and ask for a claim, ticket, or resolution number related to your issue.
- UPS and FedEx provide a tracking number with all luggage shipments, so you will know exactly where your bags are in transit.
Keep your receipts and other documentation organized.Luggage companies will reimburse expenses up to 0, so it is important to know how much money you spend while waiting for your bags.
- Some companies must pre-approve a purchase in order to process the reimbursement later in the process. Write down any approval numbers and the names of the people you speak to so you avoid confusion later on.
- If your bag is lost or damaged, you will need to provide proof of the value of your belongings, which is where photos come in handy!
Submit your claim quickly.Though company policies vary, try to send in your claim information within one week of your return or 10 days of the incident if you are on an extended itinerary.
- Most companies allow claims to be submitted up to 30 days after the incident, but you want to leave time for questions and requests for additional information.
Video: Prevent Lost Bags With Luggage Shipping
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